The 12 most practical SaaS accounting software solutions

Tipalti AP automation software speeds up accounts payable processes by 80% and closing the books by 25%. Your business will eliminate time-consuming paper documents and manual data entry. Your business completes vendor invoice processing in time to take early payment discounts. This tool has the widest range of features that cover not just accounting tasks, but also ERP, CRM, and e-commerce capabilities. This range makes NetSuite an attractive choice for a unified platform for managing various business processes. The platform is feature-heavy, giving teams the ability to sync with a variety of systems, analyze their data, and stay on top of all of their financial operations.

Best for Overall SaaS accounting software

Mistakes in automation can compound over time, so periodic audits will help catch discrepancies before they become bigger issues. Eventually, you may outgrow your current system and migrate to an ERP like NetSuite. QuickBooks is designed with this path in mind, offering clean data exports and compatibility with most enterprise solutions. Starting with the right foundation can save you from painful data migrations later. Whether you’re working in Maxio or NetSuite, you don’t have to worry about manually migrating data or toggling back and forth between platforms to find the data you need.

Best Accounting Software for SaaS Business: How to Choose the Right One

It handles subscription billing, manages various pricing models, and streamlines revenue recognition. FreshBooks lets you create professional invoices, track expenses, and manage time-based billing effortlessly. If your Streamline Your Finances with Expert Accounting Services For Startups startup is service-based, its built-in project management tools help you collaborate effectively with clients.

Best Accounting Software for SaaS Businesses

• Then, you can match all of the transactions in your bank account against what’s in the accountant software.
• Look for a cloud-based solution that can easily handle an increasing volume of transactions, users, and data without requiring a massive overhaul.
• Before investing, consider your investment objectives and the fees and expenses charged.
• Manual accounting processes often lead to errors in data entry, calculations, and reporting.
• Xero’s dashboard gives users a clear view of account balances, invoices and expenses with real-time updates that make bank reconciliation and cash flow tracking straightforward.

They were a real leader in that before QuickBooks got their act together. Since its founding by Oracle, NetSuite has established itself as one of the most reliable ERP options for major SaaS businesses. With over 36,000 customers worldwide (Oracle, 2023), it’s praised for helping businesses streamline complex financial operations across multiple jurisdictions. Known for its scalability, NetSuite has received feedback for its ability to reduce manual processes by up to 40%.

What do customers dislike about Oracle Netsuite?

• That’s a massive drop in ARR, likely driven by hedge funds moving into the market and bidding aggressively to lead Series B’s.
• Choosing the best accounting software for startups poses some unique challenges.
• Subscription-based revenue, compliance headaches, and ever-changing tax regulations make traditional accounting a nightmare for SaaS businesses.
• Accounting software automates expense categorization, real-time tracking, and reporting, helping identify cost-saving opportunities and optimize spending.
• Then, configure automation rules to handle these processes, ensuring they align with your financial structure.
• The Lite plan starts at $19/month with unlimited invoices to up to 5 clients with paid add-ons such as team members, payrolls, and advanced payments.

Instead, you have to recognize that revenue gradually over the 12-month subscription period—$100 each month. This practice isn’t just a suggestion; it’s a core principle of accounting standards like ASC 606, which ensures your financials are consistent and comparable. The top 11 accounting software we reviewed in this post represent some of the best SaaS accounting software solutions you can find in 2025. From FreshBooks excellent invoicing to Sage Intacct scalability, there are suitable options for companies of different sizes and industries. Odoo is an open-source ERP system that houses various business applications, including cloud-based accounting. It’s the best SaaS accounting software for small businesses and solopreneurs who want a modern interface with accounting automation.

It focuses on automating revenue recognition and integrating disparate data sources into one clear picture. This isn’t just about accounting; it’s about creating a single source of truth for your financial data, which helps you pass audits and make smarter strategic decisions. If data integration and automated compliance are your top priorities, you should definitely schedule a demo to see it in action. Deferred revenue is the money you’ve received from customers for services you haven’t delivered yet—like that annual subscription payment.

Your SaaS business needs accounting software that can efficiently automate accounting business processes and analyze industry-related financial data to help you reach your business goals. There are numerous SaaS metrics startups can use to evaluate ROI, but one of the biggest factors to pay attention to is revenue gains. If accounting software is doing its job streamlining https://dimensionzen.com/streamline-your-finances-with-expert-accounting-services-for-startups/ processes, you should see an impact on your bottom line. Chargebee helps SaaS startups simplify their accounting and forecast with a greater level of certainty, helping growing companies manage their finances with ease. You have to find accounting software that seamlessly integrates with your existing systems while meeting your most pressing needs. When you find the right fit, this software will help your startup maintain financial health and stability.

• Now I do have to give QuickBooks Online some props here because they have been, it’s so much more reliable and so much faster and way more powerful that QuickBooks keeps pushing the window.
• We have probably, have 5% of our client base on NetSuite, we’re very familiar with it.
• Its real-time reporting and analytics empower users with actionable insights, fostering informed decision-making.
• The top 11 accounting software we reviewed in this post represent some of the best SaaS accounting software solutions you can find in 2025.
• NetSuite is an ERP system for midsize and larger companies not needing the complexity of its parent company’s Oracle ERP software.

• Prior to the second quarter of 2021, the average SaaS startup needed about $340k of ARR, with a 12 month trailing growth rate of about 600% to raise a seed round of financing.
• Managing transactions in multiple currencies and navigating tax laws across jurisdictions can be very difficult if your SaaS company has international operations.
• We’ll explore the outstanding features, potential drawbacks and benefits of each accounting software.
• Evaluate the total cost of ownership, including setup, training, and potential hidden fees.
• Your planned contributions to the company will be diminished if you don’t have time to apply your finance skills to business improvement.

You’ll also be judged on and limited by your computer system’s capabilities, accuracy, and efficiency. Using a Google Sheets or Excel spreadsheet for accounting would be too painful for SaaS companies to manage. These spreadsheets are unreliable because preparers can generate many types of errors when implementing complex SaaS considerations. If you have a SaaS business that’s beyond startup, using spreadsheets is too risky and inefficient for accounting. Cloud-based software is hosted by a third-party vendor in a secure location, while on-premise accounting software exists on-site and is hosted by the business itself. Accurate bookkeeping, automating repetitive tasks and ensuring compliance all along the way, make Ramp one of the ideal options for SaaS startups.